Data and Privacy Policy
Climate Justice Universities Union Privacy Policy – Updated March 2026
This is the privacy policy for the Climate Justice Universities Union. As of spring 2026, Faculty for a Future is a subsidiary of the Climate Justice Universities Union so this policy is relevant to both organisations. Faculty for a Future and the Climate Justice Universities Union understand that privacy and how personal data may be used is very important. We respect and value the privacy of everyone who visits our websites and signs up to receive our communications. We will only collect and use personal data in ways that are described here and in ways that are consistent with our obligations and your rights under the law.
About Us
Our sites are owned and operated by the Climate Justice Universities Union.
Data Protection
Officers for the Climate Justice Universities Union are Colm O’Neill, tech justice coordinator on the coordinating team and Jennie Stephens, co-convenor and member of the coordinating team member. Specific concerns or suggestions can be communicated by email to the Climate Union email address: climatejusticeuni@proton.me
What Does This Policy Cover?
This Privacy Policy applies only to use of our sites and the information provided when individuals joined as members of either Faculty for the Future or Climate Justice Universities Union. Our websites may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
What Is Personal Data?
Personal data is defined by Ireland’s Data Protection Commission and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. In simpler terms, personal data is any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic
location data, and other online identifiers.
Your Rights
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
• The right to be informed about our collection and use of your personal data. This
Privacy Policy should tell you everything you need to know, but you can always
contact us to find out more or to ask any questions using the details in Part 12.
• The right to access the personal data we hold about you. Part 11 will tell you how to do this.
• The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 12 to find out more.
• The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 12 to find out more.
• The right to restrict (i.e. prevent) the processing of your personal data.
Climate Justice Universities Union Privacy Policy – Updated January 2026
• The right to object to us using your personal data for a particular purpose or purposes.
• The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
• The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
• Rights relating to automated decision-making and profiling. We do not use your
personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details below. It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data. Further information about your rights can also be obtained from Ireland’s Data Protection Commission (DPC).
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Data Protection Commission. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first at climatejusticeuni@proton.me.
What Data Do We Collect and How?
Depending upon your use of our sites, we may collect and hold some or all of the personal data set out in the table below, using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal data or personal data relating to children or data relating to criminal convictions and/or offences.
Data Collected How we Collect the Data
Identity information including name and job title.
Forms our audience complete on https://facultyforafuture.org/ and
https://climatejusticeuniversitiesunion.org publicly available
external websites such as organisation “team” pages, LinkedIn
and social media. Contact information including email address, telephone number including area code, place and department of work, and job title.
The tools and platforms utilised by the Climate Justice Universities Union are in place to support the Union’s mission. These have been carefully selected and, as much as possible, adhere to Open Source and open access principles. The web pages are published either via the Static Site Generator ‘11ty’ or the Content Management System Ghost. Both these publishing tools are ‘self-hosted’, on a dedicated Virtual Private Server, used exclusively for the activities of the Union. The publishing tools may rely on third-party tools for mass mailing and donation collection (namely Mailgun and Stripe). We strive to share as little information as possible with these external providers, however, their own data retention policies apply.
The community tool Mattermost (forked version ‘Mostlymatter’) is also self-hosted and accessible to members only. All statements layed out in this document apply to these named tools, but not to the third party tools.
How Do We Use Your Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for using personal data. Here are the ways we will or may use your personal data, and our lawful bases for doing so:
- Communicating with you. Email address and phone number - We are seeking to partner with you so storing this data is essential to our organisational interests.
- Supplying you with information by email that you have opted-in-to (you may opt-out at any time by emailing climatejusticeuni@proton.me).
We will NOT use your personal data for marketing purposes. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We do not use automated systems for carrying out decision-making and/or profiling. We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us. If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so. In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
How Long Will We Keep Your Personal Data?
We will keep your personal data for as long as the Climate Justice Universities Union is in existence.
How and Where Do You Store or Transfer My Personal Data?
Your personal data will be fully protected under Data Protection Legislation. All your data is stored in the cloud. We ensure that your personal data is protected. For further information, please refer to the Data Protection Commission. Please contact us using the details below in Part 12 for further information about the particular data protection safeguards used by us when transferring your personal data to a third country.
The security of your personal data is essential to us and to protect your data, we take a number of important measures, including the following:
• limiting access to your personal data to those employees, agents, contractors, and
other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
• procedures for dealing with data breaches the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data including notifying you and/or the Data Protection Commissioner’s Office where we are legally required to do so.
Do We Share Your Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to the following exception. If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
Can You Withhold Information?
You may access certain areas of our site without providing any personal data at all. However, to use all features and functions available on our site you may be required to submit or allow for the collection of certain data.
How Can You Access Your Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 12. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within 28 days and, in any case,
not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept informed of our progress.
How Do You Contact Us?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Email address: climatejusticeuni@proton.me
Changes to this Privacy Policy
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our approach in a way that affects personal data protection. Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on January 2026.
©Climate Justice Universities Union